Grant Content Library

What Is the Grant Content Library?

Your Grant Content Library is a collection of your organization's grant narratives. It's the information you provide on nearly every grant application, such as your mission and history, your program overviews, and your outcomes. The templates and snippets you reach for again and again.

Instead of been digging through folders and opening five different old grant files just to start work on a grant application, the Content Library is one place, right next to the grants, grant reports, and team you're already managing in Grant Frog.

Lily AI, built into Content Library, is your grant writing assistant, and it's built directly into the content library editor. Lily can write, edit, proofread, and refine grant applications, grant reports, and grant details. What makes Lily different from a general chatbot is context: Lily works from your organization's own narratives and language, so what comes back sounds like a grant professional at your organization.

Your data is never used to train AI models. Lily only uses the information you give it.

Use the Content Library and Lily AI to:

• Store your reusable grant narratives and templates
• Write your grants using your content templates and full word editor
• Fill out grant applications side-by-side with Grant Frog
• Use the Content Editor to write and collaborate on grants
• Generate new sections with Lily AI from scratch or improve narratives you already have
• Keep your organization's language consistent across every application

Get Started

You'll find Content Library and Lily AI in the main menu when you open Grant Frog.

The best way to get started is to add a couple of pieces of information about your organization first — your mission, or a project overview.

How to Add Your Grant Narratives to the Content Library

Step 1. Open Content Library from the menu.

Step 2. Add a new piece of content and give it a name. Start with something foundational — your mission, your organization overview, or a project overview.

Step 3. Paste in or write your narrative, then save.

Step 4. Repeat for the snippets and templates you use most. Common ones to add:

• Mission
• About my organization
• Statement of need
• Executive summary
• Program or project overviews
• Outcomes and evaluation

Step 5. Organize your content with tags or folders so you and your team can find things fast.

These become the general templates you and your team members use as the basis for any grant application.

How to Use Ask Lily to Write an Executive Summary From Your Project Overview

Ask Lily works from content that's already in the document you have open. It's the fastest way to turn a narrative you've written into something new.

Step 1. Open a piece of content in your library. In this example, it's a project overview for a new lion habitat at the zoo.

Step 2. Click Ask Lily.

Step 3. Choose a preset template — here, Executive Summary. Lily reads the content inside the document and writes an executive summary from it.

Step 4. Review what Lily wrote, then choose one:

Step 5. Click Insert. You now have an executive summary built from your own project overview.

There are several other presets available besides Executive Summary.

How to Write a New Grant Section With Lily Using Custom Instructions

When you need something your library doesn't have yet, use Write with Lily with your own instructions.

Step 1. In the content library, click Write with Lily.

Step 2. Choose Custom instead of a template.

Step 3. Type what you need. For example: "Give me a sustainability section for this grant."

Step 4. Add reference material from the library. This step matters. If you click Create in Content Library without giving Lily anything to work from, it has no source material and will insert placeholders instead of real content.

Select the project description you're working on as your reference.

Step 5. Click Create in Content Library. Lily writes a sustainability section drawing on your actual project overview, ready to use in your program or project narrative.

How to Build a Grant Proposal on a Grant Record From Your Content Library

Your library holds your general templates. When you're working on an actual grant, you'll want to customize them for that specific funder — without changing your originals. You do that on the grant record itself.

Step 1. Open a grant record in Grant Frog. Your grant record shows the application due date, the team members working on it, the funder, your request amount, and everything else you're tracking.

Step 2. Click the Content tab. This is where you write your grant. Any content you've already created for this grant is listed here.

Step 3. Click Add Content → New Content. This opens the same content editor you use in the library, including Ask Lily and Write with Lily.

Step 4. Name it something specific to this grant — for example, "Lion Enclosure Grant." You'll start with a blank writing space.

Step 5. Drag content in from your content library. Pull in your pieces in the order you want them:

1. Mission
2. About our zoo
3. Project overview

Those three sections are your organizational narratives — your templates — but you're now building a custom grant proposal on top of them.

Step 6. Customize for this funder. Maybe this funder gets a different ask than the $2.4 million in your standard overview. Change it here. Your library version stays untouched.

Step 7. Use Ask Lily to refine. Proofread the grant, write additional sections, or adjust the language for this specific funder.

When you go back to the Content tab, you'll see every content document you've built for that grant, all tied to the record.

How to Fill Out a Funder's Application Side by Side With Your Content

Most funders want you to work in their own portal or their own form. Keep Grant Frog open next to it and answer each question from the content you've already built.

Step 1. Open the funder's application in one window and your grant record's Content tab in the other.

Step 2. Work question by question. For each one, find the matching section in your content — your statement of need, your project overview, your executive summary.

Step 3. Check the word and character count on screen before you copy anything over. Funders set limits, and the counts are right there, so you don't have to paste into a separate counter to find out you're 80 words long. If you're over, ask Lily to tighten it to the limit.

Step 4. Click Copy Text and paste the section into the funder's field.

Step 5. For anything that has to be attached rather than pasted, use Export to Word and upload the .docx.

Step 6. As questions come up that your library doesn't cover, add new content to the grant record and answer them there. Anything worth reusing on the next application, save back to your content library.

Everything you paste stays saved on the grant record — so next year, when this funder comes around again, you're starting from what you actually submitted.

Tips and Things to Know Before You Submit

• Your library content is your source of truth. Editing a piece inside a grant record customizes it for that grant. It doesn't change the original in your library.
• Lily needs reference material. The more of your organization's narratives are in your library, the more Lily sounds like your organization instead of a chatbot.
• Placeholders are on purpose. Where Lily doesn't have your data, it leaves a placeholder rather than inventing a number. Fill those in before you submit.
• Your data stays yours. Grant Frog never uses your data to train AI models.

Updated on: 21/08/2026